Your privacy is very important to the Ethical Technology Institute. This means that we store your data securely and ensure it is properly protected at all times. We tell you what we do with your data when we use it respectfully to improve our service to you.

We operate on the principle that everyone has control over their personal information, and everyone has the right not to share it with us or to stop sharing it with us. This privacy statement states what personal information we may collect from you, how we use this information and with whom we may share it. We explain what we do to protect your privacy, how you can have your say and what controls are in place to ensure compliance with this statement.

This privacy statement applies to the collection, management, use and sharing of your data by Ethical Technology Institute. This privacy statement should be read in conjunction with our cookie policy. We can change our privacy statement at any time and communicate through this website, where we will also make the latest version available.

This privacy statement was revised on June 30, 2021 and last updated.

Who we are

“We” are considered to be the legal entity Mauricon IVWZ (international non-profit), also known by its commercial designation “Ethical Technology Institute“, represented by the natural person Mathias Vercauteren and Frank Rossaert. Our contact details are:

Ethical Technology Institute / Mauricon IVWZ
Spoorwegstraat 23
9250 Waasmunster
Belgium
Email: mathias@ethicaltech.institute
Mobile: +32(0)468 258 947

Our website address is: https://ethicaltech.institute/

When does this statement apply

This privacy statement applies when you visit this website, contact the Ethical Technology Institute or send an inquiry. By visiting this website, contacting the Ethical Technology Institute or submitting an inquiry, you agree that we collect and use your personal data as described in this privacy statement.

If you use this website unlawfully, we reserve the right to process your data. This is the case, for example, if you violate the terms of use or property rights or threaten the security of our websites or our services.

What personal data we collect

We collect your information to provide and improve our services and to inform you about our activities and services. You provide us with some of this information directly, for example through forms on our website, with your business card, when forwarding an inquiry, or in your e-mail correspondence with us. Or we obtain this information through cookies on our websites.

We distinguish different types of personal data. This allows us to present and offer our services:

User Information

We collect your person information through our contact forms on our website. We may use this to identify or contact you. For example: your name, address, telephone numbers, preferred language, gender, email addresses, social media contact details, and so on.

Usage Data

We collect information about interactions, such as your participation in our campaigns and use of our websites.

Traffic Data

We need this technical information, such as your IP address, to allow our electronic communications to run smoothly.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Sensitive Data

We do not process sensitive data.

Why do we collect this data

​We process personal data for various reasons, whereby we only process the data that is necessary for the intended purpose. With your consent, where necessary, we collect your personal information for the following specific purposes:

• To process your requests about our services. When you visit this website or are in contact with the Ethical Technology Institute to collect or request information about its services, or when you sign up for our newsletter, for example, we need your e-mail address or phone number. We then use any information we receive about you to provide you with the information you request, in the manner you specify.
• To provide you with the best service. We keep your data to improve our services to you. We need this information to properly set up, maintain and support our services. This means that we can contact you for the next step in our partnership or to ask for feedback on our services. We must also be able to inform you about technical problems or malfunctions on our end.
• To inform you about our services and activities. We may use your data to inform you about publications, activities, events, training, workshops, new and existing services, special offers, and to provide you with direct marketing or create a profile for you so that we can inform you about things that we think they will be of interest to you. We can do this in writing, electronically or by telephone. We also use your data for the newsletter to which you subscribe. You will only receive communication by e-mail if you have given your explicit consent for this. We may also analyze your browsing and reading behavior and create content for our websites or newsletters that match your preferences. We do this by recording your visits and the activities that take place, for example the pages you view and the links you click. This also makes it easier for us to provide you with the information you are looking for.

Who manages your data

All personal data is managed by the Ethical Technology Institute. The data is only accessible to the Ethical Technology Institute who needs it to perform our tasks.

We also use external processors. This means, among other things, that we temporarily provide data to third parties if they need it for specific tasks when we do not have the resources to do this ourselves. In this case, we always ensure that your data is treated confidentially and used securely by contractually agreeing this with the processors. This means that a processor can never use your data for their own initiatives and that your data must be deleted as soon as a processor has completed its task.

We may transfer your personal information to legal successors and affiliated organizations for the same purposes as stated in this privacy statement. We work with third parties or contractors for certain aspects of our services. Your data will only be passed on for the same purposes as agreed with the Ethical Technology Institute itself and as recorded in our terms and conditions. We make sure they manage your data securely and respectfully in the same way that we do.

In some cases, we use anonymous, aggregated data for commercial purposes or external reporting. These data can never be traced back to a specific person.

We never sell or rent your information to companies or people who are not part of our group. We treat your data as confidential information.

If we otherwise provide personal information to third parties, this will always be done with explicit communication to provide information about the third party and the purposes for transferring and processing it. Where required by law, we ask for your explicit consent. You always have the option to object to this.

How do we protect your data

We offer maximum protection for your personal information and privacy. The Ethical Technology Institute is trained in the correct handling of confidential data. We rely on services responsible for the security of our infrastructure and we purchase specialist services to ensure the security of our IT infrastructure. We also take a variety of technical measures to protect your personal information. If a data breach occurs with unfavorable consequences for your personal data, you will be personally informed under the legal conditions.

This website sometimes contains links to third party sites with terms of use that are not within the scope of this privacy statement.

What rights you have over your data

You have the right to access your data. If we process your personal data, you can ask us what we process it for, for which categories of data we process, with which categories of third parties we share your personal data, the origin of the processed data and what logic we use when we process personal data automatically.

You can exercise your right of access to your personal data in writing, to the attention of the Ethical Technology Institute / Mauricon IVZW, Spoorwegstraat 23, 9250 Waasmunster, Belgium, or by email to mathias@ethicaltech.institute. The Ethical Technology Institute has 30 days to respond to your request. This period starts when the Ethical Technology Institute receives your request in writing and has all the information available necessary to fulfill your request.

We may ask you for proof of your identity when you wish to exercise your right to access your personal information and to prevent unauthorized disclosure of your personal information.

You also have the right to have incomplete, inaccurate, inappropriate or outdated personal data corrected or deleted. You can always contact us by e-mail or post. We will then always change this information within the legally established deadlines. Please note that we may then no longer be able to offer you certain services, depending on your request. We cannot always delete the requested data, for example because we are legally obliged to keep data for a certain period of time. To keep your details up to date, we request that you inform us of any changes.

No direct marketing

You have the right to object to the use of your personal data for direct marketing without giving any reason. You can contact us by e-mail or post.

How long do we keep your personal data

We provide appropriate organizational and technical measures to protect personal data. We must not keep personal data for longer than is necessary to achieve the purpose for which we collect it. The storage period can therefore differ per purpose. Upon completion of the applicable retention periods, personal data will be completely anonymized or deleted. We process user data for up to ten years or up to ten years after the last operational customer contact between us, or up to 26 months for traffic data.

Questions

We are always here to provide appropriate answers to any questions you may have about our privacy policy or if you wish to contact us to change your information. You can contact us by email, in writing or by telephone using the contact details below. You can also use these contact details to file a complaint which we will process correctly as soon as possible.

If you are not satisfied with our response, you can always contact the relevant authorities and more specifically the Data Protection Authority. Contact details are available on their website.

Our contact information:

Ethical Technology Institute / Mauricon IVZW
Spoorwegstraat 23
9250 Waasmunster
Belgium
Email: mathias@ethicaltech.institute
Mobile: +32(0)468 258 947